What Are The Legal Rules for Email Marketing?

One of the most effective strategies in marketing is email marketing, which is a great way to provide value to your customers. It helps you to position your business as the leading expert in the industry. It also allows your existing and potential customers to get to know you better and trust your brand more.

Moreover, email marketing facilitates a high rate of conversion, which means increased revenue generation. However, at times, your efforts to reach your clients can cross the limit. That is why you need to understand the laws that apply to email marketing well, so that your campaigns do not end up being flagged as spam.

‘Spam’ is the commonly used term for the promotional emails sent to those customers who are not interested in receiving them. Therefore, if your business practices email marketing, then you must abide by the Australian Spam Law. In this article, we will discuss the legal rules for email marketing in detail.

Author: Farrah Motley, an Australian legal practitioner and operator of the commercial law firm, Prosper Law.

Email Marketing Laws
Email Marketing Laws

Australian Laws on Email Marketing

The legislation on spam in Australia is the Spam Act 2003 (Cth), which governs the when and how businesses can engage in email marketing. If you do not meet specific requirements, the Spam Act can prohibit you from sending out electronic messages where:

● An Australian link is included

● One of the purposes or the primary purpose of the message is commercial

Australian Link

An electronic message, such as an email, text, or Whatsapp message, is considered to be as an Australian link if the message has been originated from Australia or if an entity within Australia controls the sender or the person authorising the message.

Commercial Message

Commercial messages refer to those messages, which are sent with the purpose of either offering to supply goods or services, advertising/promoting goods or services, or advertising/promoting a supplier of goods or services. This is usually determined by how the message is presented, what the content is, and if the content is accessible via links.

The Legal Rules for Email Marketing

The Spam Law in Australia is designed to stop businesses from spreading spam that can intrude on an individual's privacy. That is why, if you are an email marketer, you must be aware of the 3 legal rules for email marketing:

1. Consent

You must first get the permission of your clients or customers if you want to send them emails. However, consent can be expressed or inferred. For example, when a customer opts in to receive emails from your business, it is referred to as expressed consent. This means that the customer has given expressed consent by entering their email and clicking ‘subscribe’.

On the other hand, to establish inferred consent, you need to assess your relationship with the recipient. For instance, if a customer holds a gym membership, it is inferred that he/she is naturally interested in any offer related to the gym. In either case, you must keep a detailed record of when and how you obtained the consent of those customers in your email list.

2. Identification

The emails that you send to your customers must contain explicit sender details so that the recipients can contact you or your business effortlessly. In every message, you must include your registered trading name and your contact information like phone number, address, email address, etc. You can either use your name and ABN or the correct legal name of your business.

Furthermore, the information provided must be easy to access, clear and concise, and remain accurate for at least 30 days after the message has been sent. Otherwise, you might end up breaching the Spam Act. In case you allow someone else to send the emails on your behalf, make sure that the messages still identify you as the business that authorised them.

3. Unsubscribe/Opt-Out Options

You must always provide the recipients of your promotional emails the option to opt-out at any point in time. In addition, you must include a clear and straightforward way of unsubscribing from your emails. You must also ensure that the privacy functionality on your website is user-friendly to future-proof the digital presence of your organization.

The opt-out option that you provide in your message must remain functional for no less than 30 days from sending the message. Moreover, you cannot charge your customer a fee for processing an opt-out. Also, if any recipient requests to unsubscribe, you must remove that subscriber from your commercial electronic messages list within 5 business days of sending the request.

Email Marketing Laws
Email Marketing Laws

Consequences of Not Honouring the Email Marketing Laws

If you fail to honour the opt-out request within the stipulated time frame, all your future commercial electronic messages will be considered spam. It so happens because, by unsubscribing, the recipient has essentially withdrawn their consent. Therefore, you end up breaching one of the three requirements of sending a commercial electronic message legally.

If your recipients continue to receive commercial electronic messages from your business even after unsubscribing, then they may make a formal complaint to the Australia Communications and Media Authority (ACMA). They are the regulator responsible for monitoring and enforcing the Spam Act. The ACMA has the power to carry out the following steps if they find out there has been a breach in the Spam Act:

● Give formal warnings

● Issue infringement notices

● Take the matter to the Federal Court, which can impose significant penalties

● Seek injunctions from the Federal Court

● Accept undertakings from the sender

Repeat corporate offenders who send two or more promotional messages in a day without consent may end up paying penalties up to $2.22 million a day.

Email Marketing Laws
Email Marketing Laws

Exceptions to the Email Marketing Laws

Two types of promotional emails are partially exempt from the law. However, for both these types of emails, you still need to comply with the identity requirement.

1. Completely factual emails that do not contain any commercial material. Hence they do not require meeting the consent and unsubscribing requirements. Such emails include messages that:

● Advise the recipient and are not commercial

● Offer a price/quote to the customer

● Provide a product description to the customer

● Are sent for the recipient’s genuine safety

2. Emails from permitted bodies that are exempt from the Spam Act. These organizations may include educational institutions, registered charities, government bodies, or registered political parties.

To achieve the sales targets, sending out multiple emails as a last resort can be a good idea, provided you are not engaging in spreading spam. This is because, in email marketing, it is never a good practice to send two or more emails in a day. However, in case you are, be sure to comply with all the existing email marketing laws.

Want to read more? Check out our latest article which answers the question 'what are liquidated damages?'.

Farrah Motley | Legal Principal

PROSPER LAW - A Commercial Law Firm for Businesses

M: 0422 721 121

E: farrah@prosperlaw.com.au

W: www.prosperlaw.com.au

Prosper Law
Prosper Law